Privacy Policy

This Privacy Policy governs the processing of personal data carried out by Nova Hiring S.L. (“Nova Hiring” or the “Controller”) in relation to users interacting with the website https://novahiring.com (the “Website”) and with the recruitment services offered through the platform — including, but not limited to, the video interview portal, recruiter dashboards, and the receipt of commercial communications.
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By accessing or using Nova Hiring’s services, you acknowledge that you have read and understood this Policy and agree to be bound by it.If you do not agree with its content, please refrain from using the Website or providing personal data.
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Last updated: June 13, 2025
Version 3.0-EN

Legal name: Nova Hiring S.L.
Tax ID (NIF): B75773119
Registered address: Avenida Doctor Waksman 28, 2-2, 46006 Valencia (Spain)
Phone: +34 620 57 76 47
Email: info@novahiring.comData Protection Officer (DPO): Nova Hiring is not required to appoint a DPO under Articles 37 and 38 GDPR.

For clarity, the following definitions (Art. 4 GDPR) apply in this Policy:
• Personal data: Any information relating to an identified or identifiable natural person.
• Data subject: The natural person whose data is processed.
• Processing: Any operation performed on personal data (collection, storage, use, erasure, etc.).
• Controller: Entity that determines purposes and means of processing (Nova Hiring).
• Processor: Entity processing data on behalf of the Controller.
• Consent: Freely given, specific, informed and unambiguous agreement.

4.1. Candidates
Collected data includes:Identification/contact data (name, surname, email, phone).Academic/professional data (experience, skills, education, LinkedIn links).Audiovisual content (image and voice during video interviews).Technical metadata (IP, device type, browser, logs).
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4.2. Recruiters / Corporate clients
Collected data includes:Identification of contact person.Professional data (position, corporate email, phone).Billing data (tax ID, bank details, payment history).Platform activity (logins, evaluations, searches).
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Special categories of data: Nova Hiring does not intentionally collect such data. If submitted voluntarily, it will be deleted or anonymized when possible.

Nova Hiring processes data for the following purposes:
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Managing recruitment processes
‍Registration, video interviews, updates, and contract formalization.
‍Legal basis: Contract or pre-contractual measures (Art. 6(1)(b) GDPR).
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Creating and maintaining recruiter accounts
‍User setup, licensing, reporting, billing.
‍Legal basis: Contract (Art. 6(1)(b)).
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Sending newsletters and marketing communications
Legal basis: Consent (Art. 6(1)(a)).
Consent may be withdrawn at any time.
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Responding to inquiries
Legal basis: Legitimate interest (Art. 6(1)(f)) or pre-contractual measures (Art. 6(1)(b)).
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Legal compliance
(Employment, tax, accounting obligations)
‍Legal basis: Legal obligation (Art. 6(1)(c)).

Data is obtained:
• Directly from users (forms, CVs, interviews, emails).
• Indirectly from authentication providers or external sourcing tools, where lawful.

Nova Hiring does not share personal data with unrelated third parties unless legally required.Processors acting under Art. 28 GDPR include:
• Amazon Web Services EMEA SARL — hosting, databases, backups (within the EEA).
• Email marketing tool (TBD) — newsletters.
• Web analytics & CMP provider (TBD) — cookies and analytics.Updated list available via info@novahiring.com.

Primary servers are in the EEA.
If transfers outside the EEA occur, Nova Hiring will ensure compliance through:
• EU adequacy decisions (Art. 45),
• Standard Contractual Clauses (Art. 46),
• Or adherence to the EU–US Data Privacy Framework.

• Candidates: 12 months from last interaction or deletion request.
• Recruiters/Clients: For contract duration + legal retention (6 years).
• Consent records: Until consent is withdrawn or purpose ends.

Nova Hiring applies technical and organizational measures, including:
• TLS 1.3 and AES-256 encryption.
• MFA and role-based access.
• Logging and monitoring.
• Periodic code reviews & penetration tests.
• Encrypted daily backups (redundant AWS region).

Users may exercise rights of:
• Access
• Rectification
• Erasure
• Objection
• Restriction
• Portability
• Any other rights under Arts. 15–22 GDPR

To exercise rights, email info@novahiring.com stating:
• The right exercised
• Description of request
• Proof of identity (if needed)Response time: 1 month, extendable to 2 additional months if necessary.You may lodge complaints with the AEPD (https://www.aepd.es) or your local authority.

Fields marked with * are mandatory.
Failure to provide them prevents service delivery.
All other fields are optional.

Consent is obtained through a clear affirmative action.
Withdrawal does not affect prior processing.
Users may withdraw via:
• Email to info@novahiring.com
• “Unsubscribe” link in marketing communications

The Website uses first-party and third-party cookies for:
• Essential functionality
• Analytics
• PersonalizationUsers can configure preferences via the Cookie Preference Center.
See full Cookie Policy in the Website footer.

Nova Hiring performs daily backups but is not responsible for accidental deletion by users.
Full restoration is not guaranteed between backup intervals.Users remain responsible for saving critical information uploaded to the platform.

Nova Hiring will not send marketing communications without prior request or consent.
For existing customers, similar service updates may be sent.
Users may opt out at any time via info@novahiring.com.

All intellectual, industrial and software rights related to the Website and platform belong to Nova Hiring.Reproduction, distribution, modification, or public communication is prohibited without written authorization.Users must respect third-party software licenses. Use is limited to service provision and its duration.

Nova Hiring’s services are not intended for persons under 18.
If data from a minor is detected, it will be deleted immediately.

Nova Hiring may update this Policy to comply with legal or regulatory changes.
Significant changes will be notified to users at least 30 days in advance.

This Policy is governed by:
• GDPR (Regulation EU 2016/679)
• Spanish LOPDGDD (Organic Law 3/2018)
• Spanish national lawDisputes will be submitted to the Courts of Valencia, unless otherwise required by law.

For questions, suggestions, or rights requests:Email: info@novahiring.com
Address: Avenida Doctor Waksman 28, 2-2, 46006 Valencia (Spain)
Phone: +34 620 57 76 47